Fill Site Coordinator

Fill Site Coordinator

Requisition ID: 7292

Location:

Coquitlam, British Columbia, CA, V3K 5X6

Pay Type: Salary


Overview

The Fill Site Coordinator must be action orientated & have superior time management & communication skills.

Their position responsibilities include managing the day-to-day operational requirements of the GVA Aggregates Fill Site facilities. This involves leading & mentoring the fill site personnel & ensuring that they have all the correct information needed for incoming jobs, overseeing the scheduling of fill site clients, site visits & obtaining all appropriate paperwork to ensure environmental regulations are adhered to while demonstrating a strong commitment to safety. The Fill Site Coordinator is accountable for meeting each fill sites box total targets & effectively communicating with operations managers to ensure they have the appropriate equipment in place to handle the projected volumes to help keep operating costs down. To help ensure everyone’s safety in the Fill Sites the Fill Site Coordinator is the main point of contact for safety concerns & infractions in the fill sites. They must work closely with Plant Operations to quickly deal with concerns/infractions using our progressive discipline policy to discourage reoccurring infractions.

Key Responsibilities

Health and Safety:

Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environment areas. Promotes a positive safety culture through leadership by example. 
Ensures safe and healthy working conditions in sites under his/her responsibility 
Ensure strict compliance with all health and safety rules and country regulations 
Promotes safety guidelines & standards to customers & truckers hauling spoil into our Fill Sites 

Financial Management

Promotes a culture of performance. Effectively develops goals and objectives to implement actions, track performance and continuously look for opportunities for improvement 
Working with Accounts Receivable to aid with solving invoice disputes 
Working with Gatekeeper to assist in all Credit & Rebills. 

Collections

Assisting the credit department with the collection of customer payables 

Customer Focus/Inside Sales

Be a significant contributor to the company's reputation as an industry leader & solution specialist 
Continuously develops offerings to differentiate the company as the supplier of choice 
Committed to finding solutions & adapting to customer needs 
Work closely with TSM’s and CM to ensure customer booking prioritization is done accurately 
Support TSM’s and CM with project management, entering quotes, and other administrative functions 

Operations Management

Daily communication with operations with an emphasis on transparency – Import volume Vs. Reclamation schedule 
Constantly communicate add on & cancelations with fill site managers to ensure proper equipment & personnel are on hand to handle the projected volumes 
Forecasting box totals to help keep operating costs down 
Working closely with TSM’s to ensure soils are safely transferred from our depots to permitted fill sites and aggregate hauled back whenever possible. 

Environment, Land & Community Relations

Obtaining Soil Acceptance Agreements for every excavation job to ensure the company is not held responsible for any material sent into our fill sites that contains any contaminates at concentrations exceeding the limits listed in in Schedule 3.1 of the BC CSR 
Creating a detailed write up for each job site explaining the potential environmental concerns, if any 
Ensure all fill meets Agricultural Land Use standards in BC CSR Schedule 3.1, and all fill is signed off by a Qualified Environmental Professional (QEP), including the soil analysis, stating that the concentrations for the screening parameters for all contaminants of concern are below levels for Agricultural Land Use that are presented in Schedule 3.1 of the BC CSR; Or a Stage 2 Environmental Site Assessment that it meets this standard. 

People Management

Work closely with fill site personnel to ensure proper fill site log in procedures are being used & no trucks dump until the job is approved & all the appropriate paperwork is obtained 
Make sure fill site & scale personnel have all the correct job addresses & purchase order numbers (if required) 
Keeping fill site personnel motivated & accountable with an emphasis on mind on task to limit preventable mistakes 

Dimensions

Direct Reports: 0 Salaried 
Indirect Reports: 0 Salaried, 0 Unionized hourly and 7 Non-union hourly 
Relationships: Reports directly to the GVA Commercial Manager & work closely with Fill Site personnel, Scale Attendants, Territory Sales Managers & our Environmental Group. 
5operating plants, 2 Operation located in Abbotsford, BC, 1 location located in Pitt Meadows, BC, 1 located in Mission 
2 Transfer Stations, 1 located in Richmond, 1 located in Coquitlam. 

Specific Accountabilities

Send out daily email with Fill Site Bookings for the next business day by 2:PM 
Clear job sites for material acceptability & acquire the appropriate paperwork for each job 
Work with the Risk Management Coordinator to deal with safety concerns/infractions in our fill sites 

Qualification Profile

Education

Undergraduate Diploma or certification in related field preferred. Related work experience (3-5 years) will be considered as meeting the education requirement 

Experience And Skill Set

Minimum of 3 years of construction or construction related experience 
Proven team leadership 
Excellent problem solving and analytical skills 
Strong communication, negotiation and change management skills 
Good knowledge of aggregate industry and working in unionized environment 
Ability to foster and grow a strong safety culture 
Independent thinker 
High capacity of working under pressure and stress

Competencies

Leading People 
Conflict Management 
Motivating Others 
Driving for Results 
Developing Direct Reports & Others 
Customer Focus 
Listening 
Composure 
Action Orientated 
Time Management 
Effective Communication Skills 
Marketplace Analysis Capabilities 

Salary: $65,000.00 - $70,000.00 per annum

As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required.

Management