Master information
Senior Aviation Advisor
Position: Not specified
Start: As soon as possible
End: Not specified
Location: Calgary, Canada
Method of collaboration: Project only
Hourly rate: Not specified
Latest update: Jun 19, 2024
Task description and requirements
Requisition Title: Senior Aviation Advisor
Description: About this opportunity:
The Air & Ground Transportation Department is recruiting a Contract Senior Aviation Advisor. Overall responsibilities include supporting all aspects of travel (charter air, bus & helicopters) to our field locations, day to day vendor management supporting the safe and efficient operations of aircraft. Support financial and budgeting aspects of owned aircraft, charter and rotary carriers, including reporting and dashboard management.
We are looking for a candidate who is analytical, technology driven, self-motivated and provides a high level of customer service to internal/external clients and partners.
Responsibilities:
* Support travel to site locations, including booking scheduled corporate flights, ad-hoc charters, helicopters and busing as required.
* Monitor and track aircraft utilization, workforce growth and/or reduction to optimize the use of corporate aircraft fleet.
* Analyze and network plan to ensure efficient flight schedules are in place that support all asset areas.
* Assist in the development of short and long-range aviation strategies to meet business requirements in alignment with priorities, inclusive of cost recovery strategies.
* Support the management of day-to-day service & relationships with external vendors relating to Air & Ground Transportation including updating them with internal processes and best practices to provide a high level of service and conduct business on our behalf efficiently, safely and cost effectively.
* Support yearly budget cycle for all aspects of Aviation, including owned, charter and helicopter flights.
* Support all aspects of invoicing related to owned aircraft, charter and helicopters, Aerodrome fees, flight sharing and cost allocations.
* Ensure adherence to the Travel Standard and support the overall Air & Ground Transportation Strategy.
* Work and collaborate with key stakeholders such as Health & Safety, Security and Senior Leadership companywide to ensure continuous improvement, as well as support the Emergency Response Plan (24/7 on call support).
* Assist in management of internal processes and identify and implement process improvements.
* Maintain and update internal travel website as required.
* Ensure travel-related standards, practices, guidelines, playbooks, and associated documents are updated as required.
* Manage Aviation reporting (monthly, quarterly & annual) utilizing Power BI Dashboard, including enhancements and continuous improvements initiatives with the Data Analytics team.
Qualifications:
* Post-secondary diploma in Aviation or Travel & Tourism.
* Advanced Excel and Word skills including experience with database systems
* Knowledge of INNFinity (Enroute) or Logistics and/or Camp Reservations booking system is an asset
* Advanced Power BI knowledge
* Aviation and Transportation expertise; knowledge of Aviation and Transportation regulations
* Planning and forecasting skills necessary to efficiently optimize flight and bus schedules
* Airline network planning an asset
* Project Management background an asset
* Understanding of budgeting, cost control, SAP system including invoicing and reporting
* Organized and keen attention to detail which includes the ability to maintain a large volume of information accurately, in a format which can be adjusted to meet changing reporting requirements
* Ability to manage confidential information professionally and with discretion
* Strong interpersonal skills with proven success at building constructive working relationships with internal and external clients and vendors
This posting represents the desired scope, accountabilities, skills and experience requirements of the job. These requirements may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.
Description: About this opportunity:
The Air & Ground Transportation Department is recruiting a Contract Senior Aviation Advisor. Overall responsibilities include supporting all aspects of travel (charter air, bus & helicopters) to our field locations, day to day vendor management supporting the safe and efficient operations of aircraft. Support financial and budgeting aspects of owned aircraft, charter and rotary carriers, including reporting and dashboard management.
We are looking for a candidate who is analytical, technology driven, self-motivated and provides a high level of customer service to internal/external clients and partners.
Responsibilities:
* Support travel to site locations, including booking scheduled corporate flights, ad-hoc charters, helicopters and busing as required.
* Monitor and track aircraft utilization, workforce growth and/or reduction to optimize the use of corporate aircraft fleet.
* Analyze and network plan to ensure efficient flight schedules are in place that support all asset areas.
* Assist in the development of short and long-range aviation strategies to meet business requirements in alignment with priorities, inclusive of cost recovery strategies.
* Support the management of day-to-day service & relationships with external vendors relating to Air & Ground Transportation including updating them with internal processes and best practices to provide a high level of service and conduct business on our behalf efficiently, safely and cost effectively.
* Support yearly budget cycle for all aspects of Aviation, including owned, charter and helicopter flights.
* Support all aspects of invoicing related to owned aircraft, charter and helicopters, Aerodrome fees, flight sharing and cost allocations.
* Ensure adherence to the Travel Standard and support the overall Air & Ground Transportation Strategy.
* Work and collaborate with key stakeholders such as Health & Safety, Security and Senior Leadership companywide to ensure continuous improvement, as well as support the Emergency Response Plan (24/7 on call support).
* Assist in management of internal processes and identify and implement process improvements.
* Maintain and update internal travel website as required.
* Ensure travel-related standards, practices, guidelines, playbooks, and associated documents are updated as required.
* Manage Aviation reporting (monthly, quarterly & annual) utilizing Power BI Dashboard, including enhancements and continuous improvements initiatives with the Data Analytics team.
Qualifications:
* Post-secondary diploma in Aviation or Travel & Tourism.
* Advanced Excel and Word skills including experience with database systems
* Knowledge of INNFinity (Enroute) or Logistics and/or Camp Reservations booking system is an asset
* Advanced Power BI knowledge
* Aviation and Transportation expertise; knowledge of Aviation and Transportation regulations
* Planning and forecasting skills necessary to efficiently optimize flight and bus schedules
* Airline network planning an asset
* Project Management background an asset
* Understanding of budgeting, cost control, SAP system including invoicing and reporting
* Organized and keen attention to detail which includes the ability to maintain a large volume of information accurately, in a format which can be adjusted to meet changing reporting requirements
* Ability to manage confidential information professionally and with discretion
* Strong interpersonal skills with proven success at building constructive working relationships with internal and external clients and vendors
This posting represents the desired scope, accountabilities, skills and experience requirements of the job. These requirements may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.
About Petroplan
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
Category
Management